Free planning tool
Stock List
Plan your event bar — free, no signup. Amounts to buy are rounded to whole packages. We don't add an extra margin — add your own if you want a cushion.
- Your event (current step)
- Choose beverages
- Your Stock List
- Your event (current step)
- Choose beverages
- Your Stock List
Before you shop
- You buy and own the alcohol, or your venue does. bartendersNow™ never sells, supplies, furnishes, or takes title to it — your bartender pours what is provided.
- This list is a planning estimate. Output estimates are based on user inputs and standard industry averages; Hosts remain responsible for final purchasing decisions.
- bartendersNow™ does not reimburse alcohol purchases, whether you buy too much or too little. Even unopened alcohol may not be returnable, so check the seller's return policy first.
- You remain fully responsible as a social host for the safe and legal service of alcohol at your event — including not serving anyone under 21 or visibly intoxicated.
- How much to pour is your bartender's professional judgment, not this list. They can refuse or stop serving any guest at any time.
- This is general information, not legal advice. Alcohol-service and licensing rules vary by state, and the rules that apply are those of the state where the event takes place — check with that state's alcohol-control authority.
FAQ
Bar planning questions.
How much alcohol do I need for my party?
It depends on the event — mainly how many guests are 21+, how long the bar is open, the occasion, and the drinks you choose. Stock List turns those details into a total number of servings, spreads them across your menu, and gives you an amount to buy for each ingredient.
How many bartenders do I need for 50 or 100 guests?
There is no single guest-per-bartender ratio — the drink menu moves the answer as much as the headcount does. As planning guidance for 3–4 hours of service: up to 50 guests, 1 bartender; 51–75 guests, 1–2. From there, the ranges split by menu. For beer, wine, ready-to-drink, and basic mixed drinks: 76–100 guests, 1–2; 101–150 guests, 1–3. When the menu includes cocktails or mocktails: 76–100 guests, 2; 101–150 guests, 2–4. Stock List shows a suggested bartender count for your own event with your shopping list, and it can differ from these ranges.
Is Stock List free, and do I need an account?
Stock List is free to use, and there is no signup — you don't need an account to plan your bar or see your shopping list.
What's on the shopping list besides the alcohol?
The ingredients your chosen drinks call for, with an amount to buy for each, grouped by drink or by category. Ice and water are sized to your total guest count and disposables to the drinks you plan to serve. Both are added automatically, and you can remove them if you have them covered.
How does Stock List plan for guests under 21?
It asks for your 21+ and underage guests as two separate counts. Servings come from your 21+ count; any non-alcoholic servings planned for underage guests come from the underage count, and ice and water from the total.
Does the list change for a wedding versus a corporate event?
Yes. The occasion is one of the details you set, and the algorithm adjusts upward for events where guests drink more.
Who buys the alcohol — bartendersNow™ or the host?
Hosts purchase the alcohol. The Stock List generates an ingredient-level shopping list sized to your guest count and menu. Your bartender brings their own professional tools; glassware and ice are the host's to provide unless you book Ice Service or agree otherwise with your bartender.
Can I print my shopping list or email it to myself?
Yes. You can print the list, or have a copy sent to your email address.